If you are about to move your office or company to a new location, it can feel like a big project that can quickly become overwhelming to you and your employees. Just like moving to a new house, without detailed planning, things can quickly get out of hand, especially since you need your business to continue as usual despite the disruption of relocation. The key is to help your business and employees move to a ready to function set up at the new address, which will minimize the stress involved in the moving process. Here are our hacks to help reduce the stress of relocation.
Planning the phases and steps of your relocation and having a detailed timeline is crucial for a smooth move, especially if your office space is large and requires a lot of items to be handled and transferred to the new office. Start with a move due date and work backward with the large milestones. What needs to be moved, what will be disposed of, what can be recycled, along with the setup of the major IT infrastructure installations that should be ready when you move to your new location. Breaking down all the steps into milestones will help you move to a location that is ready to plug and play.
Involve Your Employees
Involving your employees and assigning them their share of moving their own belongings will go a long way in fostering a sense of responsibility towards relocation. According to the advice from the professional movers at https://www.theremovalsgroup.com.au/moving-offices-made-easy/, delegating office relocation tasks to specific departments or certain staff will help keep everyone in the loop. Ensure that they all back up their computers and data to a cloud server to avoid any loss of data during transport. Get them to label their items clearly and encourage them to pack their things and have them ready for the removal company to safely pack and transfer by the due date indicated in your relocation timeline. That way, their items will be moved as is and will be ready for them to use as soon as they step into the new office.
Move Items and Setup Utilities Wisely
Breakdown all the items in your office to determine the essential items to keep your office functioning till the last day before the move and the items that can be transferred to the new location early without disrupting the operations and workflow. For items that will be transferred earlier on, ensure that the new office already has cabinets and storage cupboards already set up for immediate transfer, rather than just moving boxes. This way you cut down on office setup time, minimize the downtime of getting used to the new office, and your employees will have a hassle-free move as everything will already be in place when they show up. While you move to your new office on a phased approach, you should also consider installing all of the required amenities and utilities that you will need for a functioning office before your move. Setup installation dates for electricity, internet, IT infrastructure setup and whatever else your office requires to operate at full capacity at least 2 weeks before the move.
As a business, any day that is not productive affects your bottom line. So, while generally moves and relocations happen during the day and during office hours, it could be a time saver if you attempt to move after hours or overnight. This way you will avoid losing one or two days in the relocation process. Your staff will not be stressed, operations will not be disrupted, and you can easily avoid traffic jams, a busy building elevator, and conflicting moving schedules with your moving company. These nuances can make the move take longer and increase your budget while disrupting your work.
Hire a removal company willing to move you overnight. Get permission from your new office building for after-hours move in. That way, there will be fewer distractions to hinder the move and streets and the building will be clean and quiet. This also works over a weekend if possible, that way your employees leave on Friday afternoon and show up at the new office location on Monday morning ready to unpack and plug their computers and get to work.
Relocating can be stressful, especially in an office setting, as the number of details can be hard to manage. With careful planning, the involvement of your staff, a wise phased implementation approach, and a good relocation schedule your move will be a lot smoother than you think. Employ any or all of the above hacks to an easier relocation.