Today, more and more academic institutions are replacing their alumni relations management systems from using conventional tools like Mailchimp, Google forms, Excel sheets, etc. with sophisticated alumni management software. Handling your alumni relations using conventional tools is possible but once your community expands significantly, it will become challenging to successfully manage your alumni network’s growth.

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On the other hand, it’s becoming more and more difficult to manage a centralized alumni database and sync several tools for good communication and alumni outreach. By having a sophisticated alumni management platform, academic institutions have found it highly convenient and easy to grow and keep track of their alumni relations. 

So, let’s take a closer look at all the reasons why you should invest in alumni management software immediately.

Greater Control Of Alumni Relations

With a centralized management system, you will have greater control of your alumni relations. You can easily manage engagement campaigns, several outreach channels, and arrange alumni events. With the right alumni management platform, you will do wonders and grow your alumni community smoothly.

Having mentioned a few benefits and reasons to use alumni management software, the Graduway.com alumni platform is an end-to-end alumni management software solution that can help you grow and manage your alumni network effortlessly. It will boost alumni engagement by enabling platform-driven engagement campaigns and alumni internships, mentorships, and placements.

Furthermore, it provides you with the possibility to plan and organize successful alumni events with greater alumni participation, and collect funds from alumni and manage several fundraisers at once. Ultimately, it offers powerful analytics for your alumni network’s performance.

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Storing And Managing Essential Alumni Data

An alumni management software-based platform stores all your alumni data in a database. Also, that database gets automatically updated for every minor update. 

There are two key advantages of having that database. It helps your academic institution publish crucial and up-to-date information about your alumni, which is a powerful way to strengthen credibility. On the other hand, managing that database lets you keep in touch with your alumni, which shows that your school continues to care for and support the students even after they graduate. 

Offers Tools To Stay Connected With Alumni

Good alumni management software provides you the full suite of services that you need in order to maintain a strong alumni connection. Without an alumni software solution, you will have to use one platform for emails, another for social media updates, and an additional one for alumni-related updates. 

With that many different platforms to keep track of, it will be difficult for them to communicate effectively. Contrarily, an alumni management platform incorporates emails, event updates, social media postings, and a whole lot more on one single platform. 

That will ensure that your alumni are up-to-date with each other and keep the strong sense of fellowship which ties them together. Providing them a unified platform will ultimately make it simpler for them to find new possibilities, set up meetings, and stay in touch connected with your institution.

Makes Fundraising Simple

Many academic institutions depend on sponsors to host events like fundraisers. An engaged alumni network is probably the best source of funding an institution can profit from. 

Alumni management software-based platforms make fundraising via an alumni network very simple as you’ll simply need to post a request and every member will receive a notification. 

Once members begin to make their donations, the software keeps track of how much is received and who has donated it. In case of events where donations are raised through the sale of tickets, alumni management software can record how many tickets have been sold, at what prices, and who has bought them, helping streamline event management and improving transparency in funding.

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Powerful Analytics

Alumni management software is accompanied by powerful analytics which informs how good your alumni efforts are. There are various alumni data sorting features that are based on geography, interests, profession, etc. 

With analytics, you will have an idea of how many recent alumni connections you made this week or month, how many alumni are active on the platform, what their preferences are, which alumni engagement campaign they’ve responded to, which of the alumni provided the most, etc. 

Final Words

Students and parents today are more perceptive than ever when choosing an institution to apply to. Although booklets and walkthroughs are unquestionably significant testaments to your institution’s quality, your most valuable asset is your alumni network. A powerful, accessible alumni network is the best advocate for your institute, and that’s the ultimate reason to start using alumni management software right away.