When it comes to throwing a surprise party, there are a lot of things to consider. Whether it’s deciding upon the theme or if throwing one is even a good idea, you have to make sure everything is decided before the big day comes.
Luckily, knowing the proper steps to take can make the entire thing that much easier to plan. Read on to learn everything you need to know about how to throw a surprise birthday party.
1. Make the Decision and the Plans
The worst thing you can do when planning a surprise party is doing so for someone who doesn’t enjoy surprises. The biggest thing to know beforehand is whether or not the person you’re throwing the party for is going to like it.
If you’re unsure, here are a few questions you can do to find out:
- Ask someone who would know
- Tell them a story about a surprise you’ve had and look at their reaction
- How have they acted reacted to surprises in the past?
There are few people in the world who genuinely wouldn’t enjoy a surprise party of some kind. If you know the person simply doesn’t want others to go out of their way, then that’s probably a clue that they wouldn’t mind.
However, if surprises make that person anxious or nervous, then it’s probably better to stray away from the idea.
Once you’ve made the decision, you have to start making the plans.
2. Assemble Your Team
The first step in making your plans is assembling a team to help you organize the entire party from start to finish. Not only that, but you’ll have to come up with a cover story and make sure everyone is on the same page.
Now, you can always choose to plan the entire thing yourself, but having a group of people to help you along the way is only going to make things easier (just make sure they can all keep a secret).
3. Start Organizing
Once you have your team together, it’s time to start organizing the event. You can create a checklist for tasks that need to be completed and figure out a mode of communication that everyone can make use of.
Things like a Facebook group, Slack, Trello, or even a simple group text chat can make the entire process easier to handle. It allows you to keep track of everything that’s been planned and then work accordingly to get it all done.
4. What’s the Theme?
When you’re coming up with birthday party ideas, deciding on a theme is typically the first thing you should do. For a surprise party, it’s best to focus on the guest of honor’s interests, hobbies, or even a favorite sports team.
If you’re something more upscale, you can opt to rent out a location or to have dinner at a nice restaurant. Not all surprise parties have to be elaborate or expensive, though.
5. How About a Budget?
Some of the best birthday parties can be done on a budget. Whether or not you have one is going to depend on your situation, but it’s always smart to come up with a number — especially when you’re planning with a group of people.
You can save money by making alcohol BYOB, serving snacks instead of meals, or keeping the decorations simple.
If you have a group of people helping you, you can set a maximum number for each person to spend on certain things that way, nobody is contributing more than others.
6. Plan Your Decorations
Next, you’ll need to start planning your decorations. If you find yourself having trouble with finding ideas, hopping online or going to Pinterest is a great place to start.
Knowing what colors you’re going to have and even what the person you’re planning for enjoys is going to also make the process a lot easier.
Whether it’s flowers or nothing but balloons, taking a room from boring to fabulous is no small feat. Make sure whoever is decorating has a good eye for it all.
It’s a lot harder to hide decorations for an adult birthday party than it is for a children’s one, but in either case, you’re going to need to know where to hide things like decorations and birthday presents.
If you’re stuck on a card idea, going with funny birthday memes and wishes is always a safe bet.
7. Decide on Food
This step is going to depend largely on the type of surprise party you’re throwing. If it’s a midday party, brunch, lunch, or snacks might be what you spring for.
If you’re throwing a dinner party, then you’re likely going to make a full meal. You can opt for buffet-style options or swing for takeout or delivery if you want.
Again, you can choose a restaurant or food place that the guest of honor will love, or you can keep things simple and just make a meal that everyone will enjoy at home.
The one thing you might not skip on, though, is cake. Whether it’s cupcakes or some other dessert, having something you know the guest of honor will love is important.
Now You Know How to Throw a Surprise Birthday Party
Now that we’ve gone over the basics, it’s easy to see that knowing how to throw a surprise birthday party goes way beyond the average wishing someone a happy birthday. It’s a great way to let someone know you care about them and want them to have a great birthday.
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